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Facility Reservation Protocols

Priority听& Lead Time听of Reservation Requests听

1. General听Order of Priority听
   1. University of Toledo Administration听
   2. Student Organizations &听University听Departments听
   3. Affiliates听
   4. External Groups听
2. Requests will be processed in the order received听
3. Requests should be made at least 14+ days before the start date of the event听
   1. Events听submitted听less than this amount of time cannot be听guaranteed听to be processed in time听
4. In the event the University Administration needs to听utilize听a听space that is a part of a听驳谤辞耻辫鈥檚听reservation, the Student Union will work with the group to re-locate or reschedule听their听event to the next best suitable location or date/time.听

Event Cancellations听

1. All events must notify (in writing) the Student Union office at least 72 hours or 3 business days (Monday-Friday) prior to the start of their event.听
   1. Email听SUReservations@utoledo.edu
2. Please email with your name, the reservations group name, confirmation number, date of event and reason why you are cancelling. You will receive an email acknowledging your cancellation at no cost.听听听
3. A $50 fee will be assessed for cancellations made within 72 hours of the event.听

Event Set-Ups &听Changes听

1. All set ups听and changes听of furniture听and听Student Union equipment听must be done by union contracted staff. Guests should not be re-arranging tables, chairs, podiums, etc.听and instead should contact听our office where听the office听can call for听assistance.听

Decorations听

1. Decorations involving glitter or confetti are not permitted in the Thompson Student Union. This includes confetti contained inside balloons unless it is fully contained and properly disposed of.听
2. If glitter or confetti cleanup is required by staff, a cleaning fee will be assessed.
3. Tape听of any kind听is听also not听permitted, as听it听can damage painted surfaces. A damage charge will be assessed if tape or adhesive materials are used on walls or other surfaces during your event.听

Catering & Food听

1. It is the responsibility of the group to make all necessary arrangements with Rocket Dining听whether it be the food waiver submission or request for catering.听
2. Food waivers must be听submitted听for any group who wants to bring in outside food for an event in the Student Union听
3. Rocket Dining has the right of first refusal for food waivers听
4. Catering or food orders over $1,000 will need to go through Rocket Dining听

Parking听

1. The Student Union is NOT responsible for any parking听violations,听and the听group听reserving space听is responsible for听communication requirements of parking to their members and guests.听
   1. All parking on campus is regulated by Park 黑料网 and not the Student Union听
2. Additional听information听regarding听parking听on campus听from听can be found听on the听